Added page to display awarded master's and doctoral degrees which can be filtered by year, quarter, and degree level. The degree list also displays the total number of academic quarters to degree for each student (with a link to the student's transcript) and a summary average time to degree at the end of the list.
The application tracking page (app-detail-track) was enhanced to provide for designating the receipt date in the department of individual paper transcripts. The page also allows the departmental user to upload a scanned image of the official transcript on behalf of the applicant to create a more complete online review file.
Added major to the display of the "all applicants email" page (allApplicants).
Added major to the drop-down list used to filter the applicant list by degree codes (app-list-select).
MGP now changes the admission profile (gradprogid) whenever the major/degree codes are changed by departmental or Graduate Admissions staff.
Unit Profile was added to allow authorized departmental users to manage their departmental information that is used in the Graduate School application for graduate admission, the Student View of MyGradProgram, and the Graduate School's public Web site. At this time, only the Admission Profile is available. It is used to manage information visible to the public at http://www.grad.washington.edu/progs/gradprogs.asp , and within the online application. Departments use the Admission Profiles to participate in new optional features of the online application.
Features to manage online recommendations, including ability to extract recommendation status data. Online recommendations are optional by program, and not all programs are participating.
Forms for entering and validating departmental data for the faculty and program sections of the National Research Council (NRC) Assessment of Doctorate Research Programs. Not all UW doctoral programs are participating in the study and these features in MyGradProgram may be removed after the study data is finalized.
Major revision to "View Faculty" section. Added online Graduate Faculty nomination and renewal process. Provided ability for authorized departmental users to edit Graduate Faculty information, including specialization, COS and other web links. Changes to data are reflected immediately in the Graduate Faculty Locator. Graduate Faculty appointment data is now derived directly from the UW Payroll system with updates each pay-cycle.
The Graduate Student List (stu-list) can now be filtered by ethnicity (stu-list-filter).
A unit directory listing active, primary chairs/directors, graduate program coordinators, and graduate program assistants was added to the "View Admin" section.
Changed applicant section to remove display of full social security number and birth date. In some cases (i.e. app-detail), the last four digits of the social security number and month and day of birth date are still visible for identification purposes. In other cases (i.e. app-extract), these fields have been removed entirely. These represent some of the steps that have been taken to ensure the information security of applicant data.
Added support in the applicant section to view online recommendations and the status of recommendations. This option only works for the twelve programs participating in the pilot program this year. For the pilot programs, this option is visible as a link from the applicant detail page (app-detail).
Added ability to view the template text of system generated email messages. See "View Email Templates" link on the main page (main).
The major additions for version 3.5 include provisions for processing master's degrees and petitions online. A new version of the student view of MyGradProgram, released at the same time, allows students to submit master's requests and petitions online and to perform an online audit of Graduate School degree requirements. For the first time in MGP, some links will open separate browser windows. These child windows can be differentiated by the presence of a "close window" link in the header.
Students:
The master's request status page (mast-request) has been substantially enhanced to include more information and the list can now be filtered by request status. This allows, for example, viewing lists of students who graduated in a particular quarter.
The main page (main) has two new task lists; one for master's requests awaiting departmental action and another for student petitions awaiting departmental action. Each task list is only visible to those who have the appropriate authorization roles for conveying degree recommendations and petition recommendations, respectively.
A set of pages have been added for use in reviewing master's degree requests. A recommendation list (mast-dept-recommend-list) and a recommendation detail page (mast-dept-recommend) provide for making preliminary decisions and recommendations to the Graduate School in a fashion similar to graduate admissions decisions in MGP. Departmental users can select course contingencies from the student's transcript and current enrollment. Departments can store information about departmental contingencies and other notes which are visible to the student and the Graduate School. The Graduate School can also make notes that are visible to students and the departments. Master's warrants can be printed for a student at a time, or for an entire batch of students from the list page. A number of new pages are accessible from the mast-dept-recommend page including, printing warrants, running the Graduate School degree audit, viewing the student's transcript, and viewing petitions submitted by the student. Departments can also send an advisory emails to students concerning departmental contingencies for the master's degree.
The student detail page (stu-detail) includes a number of the new pages also referenced by the master's recommendation page (mast-dept-recommend). These include viewing the transcript, petitions, master's requests, and transactions.
Detailed transactions are now recorded for activities relating to the master's degree process and petitions. Departments can view transactions from the student detail page and the master's recommendation page. Students can also view transactions from the student view of MGP.
Departments can act on student petitions by using the task list on the main page, which links to a new list of petitions awaiting action (petition-dept-recommend-list). They can convey their recommendations to the Graduate School using the petition-dept-recommend page and can attach notes which will be visible by the student and the Graduate School. The Graduate School can also attach notes, visible by the student and the student's department.
Automatic emails are sent to students at each appropriate decision milestone for both master's requests and petitions.
In addition to the automatic email messages sent, students can check on the status of their master's request or petition by going to the MGP student view web site at https://mgp.grad.washington.edu/stu/uwnetid/default.aspx
Admissions:
If departments elect to have Graduate Admissions (MGP) notify denied applicants an automated e-mail will be sent instead of the printed letter from Graduate Admissions. Although departments can elect, on a batch basis or per individual application, to have the automated e-mail sent, there is no option to have Graduate Admissions send a printed letter instead of an e-mail. If the department would like a printed letter sent, they must do it themselves. The e-mail message will be delivered as soon as the authorized departmental user conveys admissions decisions to Graduate Admissions using MGP. An alert message will inform the user that e-mails will immediately be sent.
The APP-LIST page has been modified to show Visiting Grad, SPS, and concurrent applications by displaying the "other" program in the majors section.
The the departmental recommendation pages now support departmental recommendations of Visiting Grad, SPS, and concurrent applications. In the case of grad/grad concurrent, the program will automatically coordinate some actions between the two programs and will notify Graduate Admissions when central coordination is needed. Additional documentation on how concurrents are handled in MGP is available from Graduate Admissions.
Students:
A new page, STU-MAST-REQUEST has been added to display information regarding student requests for the master's degree. Users can select the quarter and year of the request and will see limited request status information (whether the degree was granted, etc.). This page will be replaced by a much more comprehensive master's degree processing section that will allow for online master's warrants by Autumn 2004.
GSFEI
Departments can now renew and request changes for the second biennium year award proposals for the Top Scholar Award (TSA) program.
This version adds substantial capabilities in the admissions and GSFEI sections, and minor changes in the student section.
Admissions:
Departments can convey applicant's decisions to decline offers either through their standard recommendation list (app-dept-recommend-list) for pre-offer applications or through a new page (app-dept-decline-list) for post-offer declines.
Departments can request the Graduate Admissions compute GPAs for international applications either by so designating on the applicant detail update (app-detail-update) or requesting computed GPAs for a batch of applications (app-dept-gpa-list).
The following "preliminary recommendation" types have been added to the recommendation page (app-dept-recommend): withdraw, offer declined, alternate, incomplete, and undecided. Of these only withdraw and offer declined can be officially conveyed to Graduate Admissions. The other types are for departmental use only and are never seen in Graduate Admissions.
Departments can now convey "withdraw" recommendations to remove applications from their recommendation lists (app-dept-recommend).
The recommendation list (app-dept-recommend-list) now has sort able column headings.
When a user clicks on the recommendation list (app-recommend-list) and returns to the list, they are returned to the same place on the list rather than the top of the page.
Create quarter/year and application submission data range criteria for application data extracts (app-extract). Filtering criteria is no longer derived from the applicant list criteria.
Display information about concurrent, Visiting Grad, and SPS status in applicant list (app-list).
Departmental admissions decisions for Visiting Grad and SPS applications can now be done using the recommendation list (app-dept-recommend-list).
Display computed GPA instead of self-reported in applicant list (app-list). Also display departmental GPA request date if GPA not yet computed by Graduate Admissions.
Consolidated "choose records to display" and "choose columns to display" pages into one (app-list-select) for application list. Add selection options.
Added year and quarter time range for application selection list that operates independently of templates (app-list).
Add support for system and user defined application selection templates in application list (app-list). Named user defined templates can be named and used later by that person.
Petition page (app-petition) text boxes re-size dynamically to fit text.
Super users (Graduate Admissions) only - Display applicant last name first in funding information page (app-funding) to make consistent with other lists.
Super users (Graduate Admissions) only - review requested GPAs and compute, create list to review and process holds.
Graduate School Fund for Excellence and Innovation (GSFEI):
Departments can convey student travel requests and check the status of travel requests.
Departments can convey honoraria requests and check status of honoraria requests.
Students:
The student's current local and permanent addresses are now visible on the student detail page (stu-detail). Phone numbers and hyper-linked e-mail addresses are also visible.
This version adds the means for departments to convey admissions decisions to Graduate Admissions via MyGradProgram.
Added "task items" to main page (main) indicating number of admissions decisions to convey to Graduate Admissions with link.
Added "Dept offer" and "Dept defer" to applicant list (app-list) and applicant detail (app-detail) indicating that department has conveyed a recommendation, but Graduate Admissions has not yet evaluated the application.
Added ability to change first major and computed GPA in application detail update page (app-detail-update).
Added department recommendation list page (app-dept-recommend-list) displaying all received applications that have not yet had decisions conveyed to Graduate Admissions and to submit batches of decisions to Graduate Admissions.
Added department recommendation page (app-dept-recommend) to designate preliminary recommendations.
Added department recommendation confirmation page (app-dept-recommend-list-confirm) to confirm conveying a batch of decisions to Graduate Admissions. This page can be printed for verification purposes.
Added application funding page (app-funding) to enter funding details for international applicants and those offered ARCS fellowships.
Added petition summary page (app-petition-sum) listing all petitions submitted for the applicant and resulting decisions.
Added petition page to enter or review petition information.
Added information to major and GPA change transactions regarding previous values.
This version incorporates major changes in the admissions section and is coupled with the release of a new version of the Web graduate application form admission.
Added much more granular authorization roles to separately control access to applicant, student, faculty and administrative data.
Added administrative access login (access to administration, faculty, GSFEI) which does not require SecurID card.
Added Graduate School Fund for Excellence and Innovation (GSFEI) for departmental submission of GSFEI recruitment proposals and review of award status.
Added user profile page (profile-user) to allow user to inspect their own authorization role status.
Added ability to choose columns for the applicant and student lists. New pages added are app-list-cols and stu-list-cols.
MyGradProgram assumes all functionality from the Student Database (SDB) for graduate admissions prior to the offer of admission. All application entries, both Web and paper are made directly to MyGradProgram and are immediately available for departmental viewing.
Added capability to "find" (find-person) specific applicants, students, and faculty by name or other identifying criteria.
The applicant detail page (app-detail) has been enhanced to include nearly all application information, including fields (such as interest area) that have never been in SDB.
Departments, Graduate Admissions, and applicants are now able to directly change applicant contact information including address, phone numbers, and e-mail addresses for pre-offer applications prior to the 10th day of the application quarter. Updates are conveyed to the SDB on a nightly basis.
Departments can indicate that an application is complete (app-detail-update) and this information is visible to applicants who return to the Web application after submitting their applications.
Departments and Graduate Admissions can print a facsimile of the graduate application for any applicant from the applicant detail page (app-detail).
MyGradProgram will record a transaction log for any significant change to applications, including date, time, name of person making change, and nature of change. This information is visible to departments (app-detail-trans) via link from the applicant detail page.
Departments can extract application data for their program on demand in text-delimited and Excel formats (app-extract).
Super Users Only (Graduate School users only):
Doctoral Supervisory Committee page (doc-main) - Added the proposed exam date entered when committee was established
Applicant List (app-list) - Removed fee status column and replaced it by including non-payment information in status column
Applicant List (app-list) - Added entry date column which can be sorted in descending order
Applicant List (app-list) - Added "return to top" link
Applicant Detail (app-detail) - Added international funding source and English proficiency
Current Courses (stu-courses) - Added current courses page (linked from Page Action Bar link within Graduate Student Detail page)
Payment History (gsa-payment) - Added GSA payment history page (linked from Page Action Bar link within Current Graduate Appointment Detail)
Super Users Only (Graduate School users only):
Added Find a Person page (find-person-su) to directly locate an applicant, student, or faculty member
Added Graduate Appointee Health Insurance status on Current Graduate Appointment Detail page (gsa-detail)
Added Graduate Appointment Deduction/Contribution Detail (gsa-gtn) page (linked from Page Action Bar within Current Graduate Appointment Detail)
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