Name Exchange database - Departmental access

An applicant who wishes to enroll in the Graduate School at the University of Washington as a Visiting Graduate Student, must be in good standing and actively pursuing a graduate degree at another accredited academic institution. A Visiting Graduate Student plans to transfer a limited number of graduate credits taken at the UW back to the home institution.

It is not possible for a Visiting Graduate Student to earn a graduate degree from the University of Washington as the status allows temporary residence in the Graduate School. Admission to the University of Washington as a Visiting Graduate Student does not guarantee admission to any particular course of study.

A Visiting Graduate wishing to receive a graduate degree from the University of Washington must first apply for regular graduate student status with another Application for Admission to the Graduate School and submit complete credentials. If admission is granted, after registration, a petition may be submitted to the Dean of the Graduate School to apply credits taken as a Visiting Graduate Student toward a degree.

A Visiting Graduate Student will be permitted to register only in those courses for which the student is judged to be eligible by an advisor or the instructor of the course, and if space is available to accommodate registration. Registration in courses will be permitted on a space-available basis only. Length of enrollment as a Visiting Graduate is determined by the number of quarters approved by the department of interest.

Application materials submission checklist (Send all material to the Graduate Admission Office)

Deadlines for international Visiting Graduate applicants are as follows: September 1 for Winter Quarter; November 1 for Spring and Autumn Quarter; February 1 for Summer Quarter. If you are not able to register for the quarter you first apply, contact the department directly.

Contact information

Astrid Rivera
Office of Graduate Admissions
301 Loew Hall, Box 84808
University of Washington
Seattle, WA 98124-6108
Telephone: (206) 616-0367
Fax Number: (206) 543-8798
Email: astririv@u.washington.edu

About the National and Western Name Exchanges

Dear Deans, directors, chairs, Graduate Program Coordinators, and Graduate Program Assistants:

In my discussions with you, one challenge frequently voiced by departments and programs is the difficulty they face in the recruitment of diverse graduate students. To that end, The Graduate School would like to make you aware of a valuable, newly developed recruitment tool that will facilitate the outreach to and recruitment of underrepresented and minority undergraduates interested in pursuing graduate degrees. We hope that by utilizing the Name Exchange Database's new "Rapid Response" feature, departments can enhance their efforts to increase the numbers of underrepresented graduate students at the University of Washington.

As you might already be aware, the UW is a member of both the National and the Western Name Exchanges. These consortia, comprising approximately fifty major universities across the country, collect and distribute among them the names of ethnic minority students interested in graduate and professional study. We would like to encourage UW departments and graduate programs to access the NNE and WNE database in their efforts to recruit low-income, first-generation, and minority students to our campus.

The Name Exchange Database's new "Rapid Response" feature facilitates the timely and immediate dissemination of prospective student contact information to departments, so that GPA's or GPC's may email or phone these students as soon as they have registered in the database. Alternately, departments may also review student information, deciding which students meet a particular unit's admissions requirements, allowing departments to strategically contact only those students on whom they would like to concentrate their recruitment efforts.

We look forward to working with departments to increase the numbers of underrepresented graduate students on this campus. If you have questions, please contact The Graduate School's Graduate Opportunities & Minority Achievement Program (GO-MAP) c/o 3-9016 or gomap@u.washington.edu.

With kindest regards,

Suzanne T. Ortega
Vice Provost and Dean, The Graduate School

Juan C. Guerra
Associate Dean, The Graduate School

Accessing the Name Exchange Database

To access the Name Exchange data, department heads first should designate one or two faculty or staff members to have access to the Name Exchange database. The departmental representatives will need an invitation code to establish a departmental account. (Departmental representative should contact The Graduate School's GO-MAP office c/o 3-9016 or gomap@u.washington.edu to receive this invitation code). Departmental representatives can then establish a departmental Name Exchange account at http://www.grad.washington.edu/exchrde/dept/default.asp.

After establishing a departmental Name Exchange account, departments can choose one of two ways to receive student information:

1) Via the WWW: Departments may go to the Name Exchange website to view all students who've registered at any given point. Current 2007 student data is available in table form (either in MS Excel format, or HTML), so that departments can sort or collate students' data according to their particular needs or admissions requirements. Departments may then use this data to contact students who have indicated an interest in their academic area; generate rosters of potential graduate students who you may wish to target for admissions to your department; or immediately email these potential students as soon as you have been notified that they have registered in the Name Exchange database. Because the data is available in MS Excel or HTML/table format, departments can manipulate and sort the data via MS Word Mailmerge or in whatever manner they find most useful for recruitment purposes.

Student Participants

In Selected Disciplines With Overall GPA of 3 or Greater

Bernaise , Happy	Washington University	Puerto Rican & Filipino	3.10	English	4/9/2006
Barnett, Scotch	Princeton University	Multi Ethnic	3.60	Economics	4/9/2006
Chen, Ana-Luisa	University of Texas, Austin	Korean	3.78	Atmospheric Sciences	6/14/2006
Gudmonsdottir, Björk	Texas A&M	Caucasian	3.30	Religion & American Studies	5/5/2006
Harbor, Eric	University of Illinois, Urbana-Champaign	Black/African American	3.65	Anthropology & Latin American/Caribbean Studies	5/19/2006
Loos, Anouska	Yale University	Brazilian	3.88	Pharmacology	5/17/2006
Montalvo, Trinidad	University of California, San Diego	Asian, Other	3.20	Endocrinology	6/15/2006
Oscars, Robert	Stanford University	Panamanian	3.70	Library/Archival Sciences	5/22/2006
Roca, Omyhra	University of North Carolina	Colombian	3.36	Organic Chemistry	5/19/2006
Twinings, Vinetta	University of Colorado	American Indian	3.48	Botany & Ecology	5/30/2006
Nguyen, Eric Xahn	University of Washington	Vietnamese	3.53	Urban Design & Planning	6/12/2006
Ventresca, Nieves	University of California, Davis	Filipino	3.82	Cell Biology	5/9/2006
Ytossie, Jacob	Arizona State University	Black/African American	3.67	Mechanical Engineering & Physics	5/22/2006

2) By email: Starting Winter Quarter 2007, departments may elect to receive each student's contact information (including major, GPA, undergraduate institution, etc.) in email form. This will be done automatically, as the Name Exchange database will generate an email informing you of a prospective student's interest in your program or department each time an individual student registers in the Name Exchange database:

-----Original Message-----
From: gomap@u.washington.edu [mailto:gomap@u.washington.edu]
Sent: Tuesday, May 23, 2006 12:52 PM
To: Karen Sample
Subject: National and Western Name Exchange Student Participant Notification

The following student has just applied to the National and Western Name Exchanges, expressing interest in one or more of your subscribed disciplines. For further information, go to the departmental access Web site at http://www.grad.washington.edu/exchrde/dept/default.asp

NAME: Etta Mame
ADDRESS: PO Box 19979, Stanford, CA 94309
EMAIL: e.mame@stanford.edu
TELEPHONE: (703)426-6249
GENDER: female
ETHNICITY: Multi Ethnic
UNDERGRAD INST: Stanford University
UNDERGRAD MAJOR(S): Biological Sci, Other, Art
OVERALL GPA: 3.0
MAJOR GPA(S): 3.5
EXPECTED GRAD YR: 2006
FINAN AID REQD?
HONORS PROGRAM? no
RESEARCH EXPER? yes
GRAD INTEREST: Computer Science & Engineering
GRAD INTEREST: Applied Mathematics

We welcome departmental feedback and look forward to working with you to increase the numbers of underrepresented graduate students on this campus. Please contact The Graduate School's GO-MAP office c/o gomap@u.washington.edu or 3-9016.

Last Modified: April 18, 2008
Maintained by University of Washington, Graduate School, gomap@u.washington.edu