Registration Guide for New Graduate Students (U.S. Citizen, Permanent Residents and Immigrants)

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Registration Guide for New Graduate Students
(U.S. Citizens, Permanent Residents and Immigrants)

On behalf of the University of Washington community, I want to welcome you and thank you for accepting our offer of admission. I hope that you
will find your studies successful and fulfilling.

Below you will find information necessary to proceed with your admission and enrollment and summarizes campus services.

I wish you the best in your educational endeavors.

Joan Abe
Director, Office of Graduate Admissions

The University of Washington reaffirms its policy of equal opportunity regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in accordance with University policy and applicable federal and state statutes and regulations.

ENROLLMENT CONFIRMATION ACKNOWLEDGEMENT FORM | Back To The Top

Your Enrollment Confirmation Acknowledgement Form and registration instructions will be mailed to you by the Registrar’s Office under separate cover. Please note the class and department to which you are assigned. If either is incorrect, you should contact the Office of Graduate Admissions at (206) 543-5929. If you have been classified "nonresident" for tuition purposes and believe that you qualify for "resident" status, please call (206) 543-5932.

The Enrollment Confirmation Acknowledgement Form also includes your initial Private Access Code (PAC) and student number. If you haven't already done so, you will need this information to establish your own unique UW NetID and password as well as your UW e-mail account.

ACCESSING UNIVERSITY RESOURCES ON-LINE

Students attending the University of Washington for the first time need a UW NetID to access computing resources at the University. These resources include a UW supported e-mail account and access to your personal records. If you haven't already done so, you may create your UW NetID at: http://www.washington.edu/computing/uwnetid . Once you have created your UW NetID, you can register (beginning the first day of registration period 2), check your schedule and tuition statement, arrange to pay your tuition, and change your address through the MyUW site at: http://myuw.washington.edu that is your access point for this information.

Your UW NetID is also your UW e-mail address and will be used by University offices to contact you with important information. Be sure to check your e-mail often to make sure that you have the most current information available about registration and your tuition account.

Students returning to the University after an absence may use their former UW NetID to access these services. If you did not have an UW NetID or have forgotten your password, go to http://www.washington.edu/computing/uwnetid and follow the instructions.

REGISTRATION | Back To The Top

If you have already received registration instructions directly from your academic program, please follow them carefully. If not, you should contact your Graduate Program Coordinator immediately. Instructions for registering are at: http://www.washington. edu/students/reg/regelig.html .

Once enrolled, if you do not maintain continous enrollment by either being registered or on official leave for each quarter (excepting Summer), you will lose your student status and will need to reapply for admission. It is important to note that the quarter-off option is not available to graduate students.

If you register for classes and find that you are unable to attend the University, it is your responsibility to withdraw completely. You must do so by MyUW, in person, or by mail no later than the fifth day of the quarter to avoid additional fees. Withdrawal requests may be sent to: Registration Office, 225 Schmitz Hall, Box 355850, University of Washington, Seattle, WA 98195-5850 and are effective on the date of the postmark.

THE GENERAL CATALOG

The General Catalog is an essential source of information about University and Graduate School policies. It is your responsibility to know and comply with these regulations and requirements. The catalog is available at: http://www.washington.edu/students/gencat . Specific Graduate School policies are also available at: http://www.grad.washington.edu .

TUITION and FEES

Current tuition and fees schedules are available at: http://www.washington.edu/students/#Finances. These figures are subject to change without notice. Early in the quarter you will receive an e-mail message on your UW account directing you to MyUW (Student Personal Services) for the balance due on your tuition and fees. Payment will be due on Friday of the third week of the quarter. There will be a financial penalty if payment is not received by the due date. You should contact the Office of Student Fiscal Services at (206) 543-4694 if you need advice on payment.

STUDENT ID CARD INFORMATION | Back To The Top

The University of Washington issues each student a permanent ID card. This will be issued in-person only at the Student ID Card Center, located on the ground floor of the Odegaard Undergraduate Library (room 14) next to the By George Cafe, between 8 a.m. and 5 p.m. weekdays. You will need to present photo identification to claim your card.

A quarterly validation sticker, to be affixed to the ID card, will be mailed to you shortly after you register each quarter.

STUDENT DIRECTORY INFORMATION

The University will routinely release student directory information unless the student requests otherwise. Directory information is defined as student's name, telephone number, e-mail address, major field of studies, dates of attendance, degrees and awards received and, for members of athletic teams, place and date of birth, weight and height.

Students who do not wish to authorize directory release may use MyUW at http://myuw.washington.edu to restrict access to this information. (Select the "Change of Address" option under "Student Personal Service"). In such cases, the University will release no information, including dates of attendance and degrees granted, without a written release from the student. Students who wish to change their authorization and allow release may do so using MyUW.

HEALTH INSURANCE

The University offers an optional Accident and Sickness Insurance Plan to all students. If you have any questions, please call (206) 543-6202.

A separate plan of coverage is available as a benefit for graduate students who are awarded an eligible graduate appointment by their department. Your department will give you further information when you arrive. However, the entire text of the Graduate Appointee Insurance Plan (GAIP) booklet is available at: http://www.washington.edu/admin/hr/benefits/gaip/index.html .

IMMUNIZATION | Back To The Top

All enrolled matriculated students and all students living in UW residence halls or single-student apartments must provide proof of measles (rubeola) immunity. Students will not be allowed to register for any classes until the Hall Health Primary Care Center confirms that they have satisfied this requirement. Students born before January 1, 1957, are considered to be immune to measles and therefore do not need to submit proof of immunity. If you have previously satisfied this requirement, no further action on your part is required.

The Enrollment Confirmation Acknowledgement Form indicates if the requirements listed on the Measles Immunity Verification Form have not been met. Once you have submitted this form, you may check your registration status at http://myuw.washington.edu with the Self-Service Enrollment Verification area of the Student Personal Services section. Please allow up to one week AFTER the documentation is received by the Hall Health Primary Care Center for complete processing.

Additional forms are available via the Hall Health Primary Care Center website at http://www.hallhealthcenter.com under "Download Forms" (Measles Immunity Verification).

DISABILITY RESOURCES for STUDENTS

The University of Washington is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activites, education and employment for individuals with disabilities. For information or to request disability accommodation, go to http://www.washington.edu/students/gencat/front/Disabled_Student.html or contact: Disability Resources for Students at (206) 543-8924/V, (206) 543-8925/TTY, (206) 616-8379 (FAX), or e-mail uwdss@u.washington.edu .

STUDENT HOUSING

The University maintains excellent residence halls for men and women on or near the campus. Also available are University-owned apartments for married couples, registered same-sex domestic partners, and students with children. There are waiting lists for housing so you should apply as soon as possible. For specific information:

Consult the Housing and Food Services website at: http://hfs.washington.edu or,
Housing Assignment Office, University of Washington, Box 355842, Seattle, WA 98195-5842 or,
Telephone (206) 543-4059 or e-mail: hsfinfo@u.washington.edu or,
Off-campus rental listings are posted at the ASUW Housing Office, G20 Student Union Building, (206) 543-8997.

CHILD CARE | Back To The Top

The Childcare Program (466 Schmitz Hall, 206-543-1041) provides eligible student-parents with direct financial assistance in purchasing services at licensed childcare facilities in the Seattle / King County area. to apply, student-parents must submit the Financial Aid Form to the College Scholarship Service and a Childcare Request Application to the Childcare Office by the Financial Aid Priority filing date (usually March 1).

EMPLOYMENT

The UW Career Center (134 Mary Gates Hall, 206-543-0535) provides students with many services. Go to: http://depts.washington.edu/careers for more information.

VETERANS BENEFITS

Veterans, as well as dependents of deceased or totally disabled veterans, may be eligible for VA educational benefits. Tuition reductions may be available for Washington residents who served in the Southeast Asian or Persian Gulf combat zones; children of POW's or MIA's; non-resident active duty military personnel and their dependents stationed in Washington. You may obtain specific information from the Office of Special Services, 406 Schmitz Hall, (206) 543-6122.

ADDITIONAL INFORMATION | Back To The Top

If you have any questions, please contact your academic program, the Registration Office (206) 543-8580, or the Office of Graduate Admissions by e-mail at uwgrad@u.washington.edu .

Your Safety . . . Your Health - A Student Guide to Campus Safety and Substance Awareness, a brochure published by the Office of the Vice President for Student Affairs, provides students with important information on campus safety and policies on controlled substances. The information is online at http://depts.washington.edu/ovpsl. A copy may also be obtained by writing to the Office of Admissions, Box 355952, University of Washington, Seattle, WA 98195-5852.

February 2009